Setting selling prices and putting products online or in stock

Introduction: What is pricing products?

Pricing products means setting a selling price for each purchased product. This is the price customers will pay on the webshop or during distribution. Without a price you cannot sell a product or put it on the webshop.

Why price products?

You need to price products because:

• Products without a price cannot be sold
• You cannot put them on the webshop without a price
• The system needs to know the amount you sell the product for
• You make profit by charging a higher selling price than the purchase price
• Customers need to know what something costs before ordering
• It is required before you can distribute or sell online

How do you price products?

Step 1: Go to the pricing menu

Open Distribution

1. Go to the "Distribution" tile
2. Check that the location is correct (for example main location)
3. Check that the date is correct (usually today's date)
4. This is very important! Otherwise you'll see the wrong products

Open pricing menu

1. Click on "(General) Prices"
2. You now see an overview of all products that still need to be priced

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Step 2: Recognising and selecting products

Understanding colour coding

You see a coloured bar on the left side of each product:

• Red bar: This product has not been priced yet and is not on the webshop
• Green bar: This product has been priced and is in stock (and possibly on the webshop)

Goal: Make all red bars green by pricing the products.

Select product

1. Always start with the top product in the list
2. Click on this product
3. The product opens and you can now enter the price

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Step 3: Enter price

Determine selling price

You now have to decide what price you want to sell this product for.

How do you determine the price?

• Look at the purchase price (what you paid for it)
• Add your profit margin (for example 50% or 100%)
• Or use any markups you have set (these are applied automatically)
• The system can also already show a suggested price

Enter price

1. Click in the field for the selling price
2. Type the price (for example "1.50" for 1.50 euro)
3. Press Enter or choose one of the two options below

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Step 4: Process product

Now you have two choices: put the product directly on the webshop, or only put it in stock.

Option A: Put product on webshop (recommended for normal products)

Use this option when the product is ready to be sold.

1. Click on "Shop" at the top
2. Or: Press the Enter key on your keyboard (this is faster!)
3. The product now gets a green bar and is on the webshop
4. Customers can now order it online

When to use?

• The product is of good quality
• You have sufficient stock
• The price is correct
• You want customers to be able to order it

Option B: Only put in stock (for internal use)

Use this option when the product cannot go online yet, but can be distributed internally.

1. Click on "Stock"
2. The product gets a green bar but is NOT on the webshop
3. You can still distribute it internally to customers

When to use?

• The product is reserved for a specific customer
• The quality is questionable
• You want to sell it internally first before going online
• It's a special product not meant for everyone

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Step 5: Repeat for all products

Pricing next products

1. The system automatically goes to the next product (with red bar)
2. Enter the price
3. Click on "Shop" or press Enter
4. Repeat for the next product

Continue until done Keep repeating until:

• All bars are green
• There are no red bars left
• All products have a price

Done! Your products are now priced and can be sold.

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Extra: Removing products from the webshop

Sometimes you want to remove a product from the webshop (for example when it's sold out or the quality is disappointing).

Remove product from webshop

1. Go to "Distribution"
2. Click on "(General) Prices"
3. Find the product you want to remove from the webshop
4. Click on this product
5. Click at the top on "Reset status"
6. The product has now been removed from the webshop

What happens?

• The product disappears from the webshop
• Customers can no longer order it online
• It remains in your stock
• You can still distribute it internally

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Practical examples

Example 1: Normal workday - price 20 products

• Situation: You have 20 new products that need to be priced
• Action:
  1. Go to Prices
  2. Select first product (red bar)
  3. Enter price → press Enter (to webshop)
  4. Next product → price → Enter
  5. Repeat 20 times
• Result: All 20 products are priced on the webshop

Example 2: Product for specific customer

• Situation: You have exclusive roses for customer Jansen, may not go on webshop
• Action:
  1. Select the roses
  2. Enter price
  3. Click on "Stock" (NOT on Shop!)
• Result: Roses are priced, you can distribute them to Jansen, but they are not online

Example 3: Product sold out

• Situation: A product is on the webshop but is now sold out
• Action:
  1. Go to Prices
  2. Find the sold-out product
  3. Click on Reset status
• Result: Product is removed from webshop, customers can no longer order it

Example 4: Mistake in price

• Situation: You accidentally entered 15.00 euro instead of 1.50 euro
• Action:
  1. Find the product in Prices
  2. Click on it
  3. Adjust the price to 1.50
  4. Click on Shop or Enter
• Result: Price is corrected on the webshop

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Important tips

Tip 1: Use the Enter key

• Instead of clicking on "Shop" each time, press Enter
• This is much faster with many products
• You save time and clicks

Tip 2: Work systematically from top to bottom

• Always start at the top of the list
• Process each product before moving to the next
• This prevents you from skipping products

Tip 3: Check your prices

• Check whether the price is logical
• Compare with purchase price (selling price must be higher!)
• Check whether markups are correctly applied
• Better to check now than to correct later

Tip 4: Reserve products for regular customers

• Use "Stock" for products that cannot go online
• This prevents others from buying them online
• You can then distribute them internally to the right customer

Tip 5: Remove sold-out products from the shop

• Customers get frustrated if they order something that is no longer there
• Remove products from the webshop in time with "Reset status"
• This keeps your webshop up-to-date and reliable

Tip 6: Always check date and location first

• Forgetting this is the most common mistake
• Check this every time before you start
• Otherwise you might price the wrong products

Frequently asked questions

Question: What's the difference between Shop and Stock?

• Shop: Product goes into stock AND on the webshop (customers can order online)
• Stock: Product only goes into stock (only internal distribution possible, not online)

Question: Can I change the price later?

• Yes, you can
• Go back to Prices, select the product, and adjust the price
• Click again on Shop or Stock to confirm

Question: Why are some products not in the list?

• They may already be priced (have green bar)
• Or the date/location is wrong
• Or they have not been received yet

Question: Do I really have to manually price each product?

• Yes, for the first time you do
• You can set markups that are applied automatically
• But you have to confirm each product with Shop or Stock

Question: Can I price in bulk?

• Not directly all at once
• But with the Enter key it goes very quickly
• Experienced users do 100 products in 10 minutes

Question: What if I remove a product from the shop?

• It remains in your stock
• You can still distribute it internally
• It's just no longer visible online

What to do with problems?

Problem: I don't see any products with red bars

• Maybe all products are already priced (all bars green)
• Check whether date and location are correct
• Or there are no new purchases today?

Problem: Price is not saved

• Press Enter or click on Shop/Stock
• Just entering is not enough, you have to confirm
• Check whether you entered a valid amount (no letters)

Problem: Product is not on webshop after pricing

• Did you click on "Shop" or on "Stock"?
• "Stock" does NOT put it on the webshop
• Select the product again and now click on "Shop"

Problem: Wrong price entered

• No problem, you can adjust it
• Find the product in Prices
• Adjust the price and click again on Shop

Problem: Product doesn't disappear from webshop

• Did you click on "Reset status"?
• Refresh the webshop page (possibly cached)
• Check whether you selected the right product

Workflow for an efficient workday

Step 1: Preparation (1 minute)

• Go to Distribution
• Check date and location
• Open Prices menu

Step 2: Pricing (main work)

• Select first product with red bar
• Enter price
• Press Enter (or click Shop for online, Stock for internal only)
• Repeat for each product

Step 3: Check (2 minutes)

• Scroll through the list
• Check whether all bars are green
• No more red bars? Done!

Step 4: Webshop check (optional)

• Check the webshop
• Are all new products on it?
• Are the prices correct?

Average time:

• Pricing 1 product: 5-10 seconds
• 50 products: 5-10 minutes
• With practice this gets faster and faster

Summary

You price products and put them on the webshop to make new purchases sellable:

• Go to Distribution → check date and location → click on (General) Prices
• You see products with red bars (unpriced) and green bars (already priced)
• Select the top product with red bar, enter the selling price
• Click on "Shop" (or press Enter) to put product on webshop, or click on "Stock" to only make it internally available
• Repeat for all products until all bars are green
• Extra: Remove product from webshop via Prices → select product → Reset status
• Why important: Without a price you cannot sell or put on the webshop, customers need to know what something costs
• Handy: Use Enter key instead of clicking on Shop, this goes much faster with many products