How do you filter unwanted EKTs in Easyflor?

What is an EKT filter?

An EKT filter is a block that prevents certain EKT messages (electronic purchase messages) from entering Easyflor. If you receive unwanted or duplicate EKT messages from a certain supplier, you can automatically block them with a filter.

Why use an EKT filter?

• Prevent duplicate EKTs: Sometimes you receive the same EKT twice
• Block unwanted suppliers: You no longer want to receive EKTs from a certain supplier
• Stop incorrect EKTs: Some suppliers send wrong or incomplete EKTs
• Keep overview: Your stock remains accurate without duplicate registrations
• Save time: You don't have to manually delete duplicate EKTs
• Prevent errors: Automatic blocking prevents you from accidentally processing duplicate orders

When do you use an EKT filter?

Examples:

• You receive the same EKT twice from the same supplier
• A supplier constantly sends incorrect EKT messages
• You temporarily no longer want to receive EKTs from a certain grower
• You have ended cooperation with a supplier but still receive EKTs
• A supplier is testing their system and sends test EKTs that you want to block

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Part 1: Setting up an EKT filter

Step 1: Go to EDI Filter

1. Click on the "Admin" tile
2. Click on "Configuration"
3. Click on "EDI Filter"

Step 2: Create a new filter

1. Click on "+New"

Step 3: Give the filter a clear name

• Choose a name that makes it clear at a glance what the filter does
• Examples of good names:
  • "Block FloraHolland"
  • "Block Grower X"
  • "Duplicate EKTs Supplier ABC"

Why is this important?

• You can immediately see later what the filter is for
• If you have multiple filters, it remains organized

Step 4: Fill in the sender (UNB SENDER)

• This is the unique number of the sender
• Example: "8714231140184"
• This is usually a GLN number or another identification number

Where do you find this number?

• In the EKT message itself
• Ask your supplier
• Or look in a previously received EKT

Step 5: Fill in the grower or supplier code

• Enter the Grower Code or Supplier Code here
• This is a specific code that identifies the supplier

How do you find this code?

• See Part 2 of this guide: "How do you find the supplier or grower code?"
• Tip: Use your computer's split screen function so you have this guide and Easyflor open at the same time

Step 6: Check all three options

You need to check three boxes:

1. Is DESADV

• Check this
• DESADV is the type of EKT message (Despatch Advice = shipping advice)
• This means: "This filter applies to DESADV messages"

2. Ignore

• Check this
• The EKT is ignored and does not enter Easyflor
• This means: "Block these EKTs completely"

3. Update only

• Check this
• The EKT can only adjust existing data, but cannot add new purchases
• This means: "If something already exists, it may be adjusted, but nothing new is added"

Step 7: Save the filter

• Click "Save"
• The filter is now active!

Step 8: Check if the filter works

• The filter should start working within 1-2 days
• Are you still receiving unwanted EKTs from this supplier after that?
• Then contact Easyflor support

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Part 2: How do you find the supplier or grower code?

Why do you need this code?

To set up a filter, you need the exact code of the grower or supplier. You can find this code in an EKT you have already received.

Step 1: Go to distribution

1. Click on the "Distribution" tile
2. Click on "Per purchase"

Step 2: Select an EKT/Purchase

• Find an EKT/Purchase that was sent twice
• Or find an EKT from the supplier you want to block
• This must be an EKT that should no longer come in
• Click on this EKT to select it

Step 3: Open the edit menu

• Click on the pencil at the top (the edit button)
• This opens the EKT so you can look inside

Step 4: Find the grower or supplier

1. Scroll down in the EKT
2. Find the field where the grower or supplier is listed
3. Click on the name of the grower or supplier

Step 5: Open the grower or supplier information

• Click on "Edit"
• This opens a new screen with all information about this grower or supplier

Step 6: Find and note the code

• Under the Name of the grower/supplier is the field "Code"
• This is the code you need for the filter!
• Note this code or copy it
• You will use this code in step 5 of Part 1

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Practical example: Setting up a filter step by step

Situation:

You receive the same EKT twice from FloraHolland for grower "Rose Nursery BV" and you want to block one of them.

Step 1: First find the code

1. Go to Distribution → Per purchase
2. Click on the duplicate EKT
3. Click on the pencil at the top
4. Scroll down and click on "Rose Nursery BV"
5. Click on "Edit"
6. Note the code: for example "ROZENKW01"

Step 2: Create the filter

1. Go to Admin → Configuration → EDI Filter
2. Click on "+New"
3. Name: "Block duplicate EKTs Rose Nursery"
4. UNB SENDER: "8714231140184" (the number of FloraHolland)
5. Grower or Supplier: "ROZENKW01" (the code you found)
6. Check: Is DESADV
7. Check: Ignore
8. Check: Update only
9. Click on "Save"

Result:

• Duplicate EKTs from Rose Nursery via FloraHolland are now automatically blocked
• You no longer see them coming in to Easyflor
• Your stock remains accurate without duplicate registrations

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Important tips

Tip 1: Test first with one supplier

• Create your first filter for one specific supplier
• Check after a few days if it works
• Works well? Then create filters for other suppliers

Tip 2: Use clear names

• Write in the name what the filter does
• For example: "Block [Supplier name]" or "Duplicate EKTs [Grower name]"
• This way you still know what each filter does later

Tip 3: Note which filters you have

• Make a list of all filters you have created
• Write down why you created them
• This way you don't lose track

Tip 4: Use split screen

• When looking up the code, it's useful to have two screens side by side
• One screen for this guide, one for Easyflor
• This makes it easy to follow the steps

Tip 5: Check regularly

• Occasionally review whether your filters are still needed
• Is cooperation with a supplier good again? Remove the filter
• Still receiving unwanted EKTs? Contact support

Tip 6: Save the codes

• Write down the grower and supplier codes you use
• This way you can quickly create new filters later
• You don't have to look them up again each time

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Common mistakes

Mistake 1: Wrong code entered

• You enter a code that doesn't exist or is incorrect
• Result: The filter doesn't work and the EKTs still come in
• Solution: Carefully check the code in Distribution → Per purchase

Mistake 2: Not all three options checked

• You forget to check one of the three boxes
• Result: The filter doesn't work correctly
• Solution: Always check all three: Is DESADV, Ignore and Update only

Mistake 3: Unclear name chosen

• You simply name the filter "Filter 1" or "Test"
• Result: You no longer know what the filter was for later
• Solution: Use clear names like "Block Supplier X"

Mistake 4: Wrong UNB SENDER

• You enter an incorrect sender number
• Result: The filter blocks the wrong EKTs (or none at all)
• Solution: Check the number in the EKT message itself

Mistake 5: Filter not saved

• You fill everything in but forget to click "Save"
• Result: The filter is not active
• Solution: Always click "Save" at the end!

Mistake 6: Too impatient

• You expect the filter to work immediately
• Result: You think it's not working and create more filters
• Solution: Wait 1-2 days before concluding it's not working

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When do you contact support?

Contact Easyflor support if:

• The filter still doesn't work after 2 days
• You keep receiving unwanted EKTs despite the filter
• You're not sure which code to use
• The filter accidentally blocks the wrong EKTs
• You need help setting up multiple complex filters

What do you need for support?

• The name of the filter you created
• The grower or supplier code you're using
• The UNB SENDER number
• An example of the EKT that should be blocked

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Visual overview of the process

STEP 1: Look up code
    ↓
Distribution → Per purchase → Select EKT
    ↓
Click pencil → Find Grower/Supplier
    ↓
Edit → Note Code
    ↓
STEP 2: Create filter
    ↓
Admin → Configuration → EDI Filter → +New
    ↓
Fill in name (for example: "Block Supplier X")
    ↓
Fill in UNB SENDER (sender number)
    ↓
Fill in Code (that you noted)
    ↓
Check all three: Is DESADV, Ignore, Update only
    ↓
Save
    ↓
WAIT: 1-2 days
    ↓
Does it work? YES → Done!
Does it work? NO → Contact support

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Summary

To block unwanted or duplicate EKTs in Easyflor, you create an EDI filter. You do this by going to Admin, then to Configuration and then to EDI Filter where you click "+New".

To create a filter, you fill in the following details:

• A clear name indicating what the filter does, such as "Block [Supplier Name]"
• The UNB SENDER number of the sender, for example "8714231140184"
• The grower or supplier code which you can find by following the steps in the second part of this guide

Additionally, you check three options that are all needed for a working filter:

• Is DESADV: this means the filter applies to DESADV messages (shipping advices)
• Ignore: this means the EKT is completely blocked and doesn't come in
• Update only: this means the EKT may only adjust existing data but may not add new purchases

To find the required grower or supplier code, go to Distribution and then to Per purchase. There you select an EKT that was sent twice or comes from the supplier you want to block. You click on the pencil at the top, scroll down until you see the grower or supplier, click on it and then on "Edit". In the screen that opens, under the name is the field "Code" - this is the code you need for the filter.

After saving the filter, it should start working within 1-2 days and stop the unwanted EKTs. If the filter still doesn't work after a few days, contact Easyflor support. It's useful to use your computer's split screen function so you can have this guide and Easyflor open at the same time while looking up the code and creating the filter.